Please don’t call me after 8pm

Time management. This is a very important part of being a successful Realtor. Or, in being successful at anything, for that matter. We all have 24 hours a day. That's it, 24 hours. 24 hours to do business, spend time with our families, exercise, relax, eat and sleep. Now for me, I like to spend most of this time on the last two, eating and sleeping. Well, not really, even though I do love to eat and I cherish my down time, whether it's spent relaxing, reading, blogging on AR, playing with "The Lovely Wife" or sleeping. So how do I manage "down time" while still handling my business. Especially since I'm a solo Realtor.

First, I am very organized. I wake up everyday knowing exactly what I have to do that day and exactly how much time it will take to accomplish these things. I don't like surprises. I try not to change my schedule unless absolutely necessary. And most importantly, if it's on today's list, then it gets done today. I don't roll things over to the next day. At the end of the day, I start a new list, for the following day. All of this is kept on a legal pad that goes with me everywhere. It has my appointments for the day, phone calls that need to be made, signs that need to be delivered, task to do and so forth.

The biggest time saver for me is choosing not to work with Buyers. I don't have the time, desire or patience to do this. I have a network of Realtors, in my area, who I refer Buyers to. Being the Broker, my referral fee is just about what I would make if I had a Buyer's agent working for me, so what the heck. It also helps to build good relationships with my fellow Realtors and I don't have to spend my time supervising an employee. By doing this I am free to concentrate on getting listings, communicating with my Sellers, negotiating deals and following up on closings. These are the things I enjoy doing so why not do them exclusively?

Here's a list of a few other things that help me, with saving time. Hopefully, these will help you in your business.

  • One appointment listings. Do a short seller prequalification, on the phone, prior to your appointment and go over prepared, loaded with info and ready to list and put your sign in the yard. Before you leave, take all photos, measurements and give the Sellers their copies of the paperwork. In and out in 90 minutes. On to the next one.
  • Answer the phone. This is a major time saver. No calls to return. Answer the phone and your done.
  • Respond to E-mails as you read them. Read it, reply, your done.
  • Call your Sellers daily. This way they don't call you when you are busy. I do this while driving to and from appointments.
  • After a closing, close the file. I add the Buyers to my data base, send out thank you cards, go to quantum mail.com and send out my just sold mailers, order the Lowe's Rewards for the Buyer, send over the press release for the newspaper and deposit my check. Same day as closing, the file is in archives. Next!
  • Normal paper ads and monthly mailers are ordered for the year in January. The only thing left to do is pay the bills.
  • Group appointments and errands together. If you have to leave the office make it worth your while.
  • If you have to call a customer with negative news. Do it immediately. Don't worry about it. Don't stress over it. Don't try to figure out how to break the news. Your customers are adults, pick up the phone and make the call. Get it off your plate and together you and your customer can work on a solution. A stressed out Realtor is no good.
  • And my favorite all time, time saver. Don't take an overpriced listing or work with an unqualified and unmotivated Buyer. The ultimate time waster and stress maker.

That's it. Broker Bryant's crash course on time management. I'm a small time Realtor (by choice) but by utilizing these time saving techniques, I am able to limit my work to about 5 to 6 hours a day and still accomplish 40-60 closings a year, working by myself and from my home. So I know it can be done.

So, get a grip on your time, enjoy your business and enjoy your life. And please don't call me after 8pm……. because I will be playing with "The Lovely Wife" and the phone will be cut of.

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